Transfer OneNote Class Notebooks

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As I’ve said every time I blog about the OneNote Class Notebook, this ever growing in popularity tool is a great addition to any classroom whether you have a 1:1 ratio of devices or not.

I’ve spent a lot of time looking at the product as Microsoft push hard with the marketing effects of the pen and OneNote, I want to make sure that when I work with customers I can be making recommendations about the product as well as how to implement it.  This is one of the reason why I wrote an implementation guide before the OneNote Class Notebook appeared in the App Launcher.

App Launcher

The app launcher version has made it easier to create the Notebooks but does have one downside which is that it stores the OneNote in the teacher OneDrive.  This has enabled the teacher full access and can do whatever they need and take advantage of their unlimited storage in OneDrive for Business without the need of an administrator.

Teachers can come and go throughout a students 5 – 7 years at a school both during a school year and at the end of the academic year and with many systems now integrating with Office 365 Education, users are created automatically from the MIS or finance system.  Of course these systems also can remove users and their licenses from Office 365.  If a users SharePoint or OneDrive license is removed, the OneDrive is still active for another 14 days before the delete it completely removed/deleted.  Of course we don’t want this to happen to the students work so Microsoft have built a PowerShell script around the OneNote Class Notebook API to help transfer these Notebooks between teachers.

Take a look at the link below to the script on GitHub and just remember to transfer the content before that 14 days have run out.

https://github.com/OneNoteDev/ClassNotebookTransferAPISample

OneNote Class Notebook Implementation Guide

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In the past 9 months we have seen a new add-in added to all Office 365 Education tenants which has encouraged people start using OneNote as a tool in the classroom allow a teacher and their students to view and share notes between each other.

The tool have moved through a few updates and is seeing further implementation in classrooms around the world.

I’ve recently been at some of our customers where they have implemented OneNote Class Notebook and they as they start to think about technology for the next academic year, they wanted some guidance around what to do next.

In this article, I’ve tried pass on how I see the product and explain why OneNote and the Class notebook should be considered and how the setup of the add-in at this moment in time works with academic years.

It then goes onto considerations how you should implement it across your tenant. Its not as easy is implementing it and using it as this is not what you do with normal student notebook (in paper format). This also talks about some of the limitations you might get with the Office 365.

The final section is a bit of a guide to implementing a structure around the add-in and how you can do this.

Special thanks to Alan Richards (Office 365 MVP) for his input on this.

Click here or the image below to download the whitepaper

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