Microsoft School Data Sync End of Year Process

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Its that time of year again where we are looking at the end of year processes for IT which includes archiving user data, moving those users, upgrading system and taking a little break from staff knocking at the door for help <– never an issue but it is nice to have a break ;-).

Microsoft School Data Sync users your classes for that academic year so we have an end of year process we need to complete for us to be ready to add the following years classes to the system.

When you set up your current profile you would have been asked for an end of year date.  At the end of this date, this changes your profile into a new state ready for the archive process.  I often pick a date towards the end of August, after results day in the UK so any Teams are still available as they were throughout the year for the teachers wanting to check anything for GCSE or A Level students.

The day after the date you have set the profile changes into a locked state, and you are presented with the ability to archive the profile with three different options as part of this archive process.  These are:

  • Mark Classes Expired
  • Archive Teams
  • Remove Students from Classes

Mark Classes Expired

This will change the alias and email address of the Office 366 Group (that underpins Teams) to include expmmyy allowing anyone using this information with third parts to easily filter the classes

Archive Teams

Once a class Team has been archived it will be moved to a drop down in your Microsoft Teams client which is called Archived.  This will help you to separate between your previous year classes and current academic year.

Remove Students from Classes

This is the most important decision to make for your staff, do you want students to be able to see their work from previous years?  Is it important for them to go back to previous years to help with revision?  It might be worth checking with your lead educator around ICT across the school to see what the preference is.

Good luck with the changes, if you have any questions please let me know via Twitter @alex_pearce or add me on LinkedIn (Alex Pearce) and happy to help where I can.

Slidedeck: Office 365 Edu as your file storage

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It was a pleasure to speak at the Microsoft Showcase School event at Downe House School.

Having worked with the school on their migration from file shares to using SharePoint Online in Office 365 Education we were both keen to pass this information onto schools and how it was done, the opportunities of using just SharePoint Online or Microsoft Teams.

With a great navigation implemented, teachers and students can easily access their files in the browser and is allowing the school with their digital transformation.

 

Awarded Office Apps and Services MVP 2019-2020

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This one did come as a surprise but was delighted to see that I was awarded Office Apps and Services Microsoft MVP 2019-2020.  What a massive honour and thank you to all those who help me to achieve this.

Like many others have said already, there are so many people in this great community that also deserve this award and it really does put it into prospective when you see what others are doing and for me to get this recognition.

12 years baby!!!

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Azure for Students

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Microsoft Azure for Students is back! This is a great opportunity for students to be able to play with the cloud resources Microsoft offer and for them to build and host their ideas for free.  What I will say now, these do not require a credit card so it’s perfect for students to just play with Azure.  There are 2 main offerings:

First there is an offer for 13+ year olds called the Microsoft Azure for Students Starter which allow you to build and code against dozens of app services.

The second is just called Azure for Students which is aimed for the university aged students (18+) and will give you $100 of credit which can be used for coursework and personal projects.

Previously these have been capped at the number of students who could sign up and I don’t know if this is the same again but get your students signed up now and allow them to start expressing the developer side!

Awarded Microsoft Office Apps and Services MVP

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You can never complain when you get the email to say you have been awarded with Microsoft MVP but even after the 1st or 11th as it is now you still feel very lucky to get this high honour and I will never complain with the privileged that it is to be associated in such a way with a company like Microsoft.

As Microsofts culture is changing, the ability to work with their engineering teams and other offices in the UK allows a great opportunity for anyone to learn more and interactive with those who are developing product.

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Education Sessions from Microsoft Inspire

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The Microsoft Inspire conference is always a useful place to find where Microsfot are pushing their ideas, topics and goals with its Education Partner but the content can be relevent too those who aren’t Microsoft Partners.

Understanding where partners, solutions and education solutions from Microsoft will enable thought leaders, Directors of ICT and other education leaders to plan for the next 12 months and ensure they too have their goals for IT across their Schools/Academies,  Multi Academy Trusts or whole countries.

Below are a set of linked I’ve found from the Inspire agenda for you to listen in and what was presented on the screens.  If you are interested in finding out about certain services such as Azure, AI or Microsoft 365, there is also plenty of content.

Microsoft Cloud for Education – Bradley Tipp, Industry Solutions Manager, Microsoft

Back to School 2018 – Stephen Liffick, General Manager, Microsoft

Transformation in Digital Learning – Anthony Salcito, Vice President – Worldwide Education, Microsoft

Microsoft Education: What’s new and how to win – Eric Herzog, Education Field and Partner Marketing, Microsoft

FREE Webinar: Understanding Microsoft 365 Education

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Not many people are talking about Microsoft 365 Education and its new license type.  All EES agreements are changing to this cloud first licensing model but there isn’t much material out there about it.

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During this FREE webinar we will go through the licensing changes and what you get in the Microsoft 365 Education.

It was interesting in the recent survey I did on Office 365 Education and its usage that some people think that Office 365 and Microsoft 365 and the same so we’ll talk about this myth and put it to bed.

The session is at 3:30pm UK time on Monday 19th March. http://ms365edu.eventbrite.com.

Look forward to seeing you there.

Speaking at #BETT2018 on #GDPR

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I’m delighted to have the opportunity to be speaking at BETT in one of the side sessions put on by the team at GDPR in Schools.

I was recently catching up with the team there and discussing what we have done at BFC Networks and with Provisio365 around data protection, handling personal information from school MISs and how we are going to manage existing customers where we have full access to their Office 365 Education environment.

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It is important for both suppliers and customers to know what kind of data you have access to, how it is handled and what else might they have access to.

Other speakers includes Head of Data Strategy from the Department of Education, The Common Framework and also the team behind the GDPR in Schools Data.

If you are supplier and interested to see how other businesses have done it and how we have done it for both our customers, Office 365 Education and also our products to help customers to be more complaint, please come and join the session on Friday morning at BETT.

https://www.eventbrite.co.uk/e/how-edtech-suppliers-can-support-their-schools-journey-to-gdpr-compliance-tickets-41814310729 

 

2018 Office 365 Education Survey

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I’ve been chatting with a few friends and customer recently about Office 365 Education and it is interesting to hear what different people have to say about the product, where they are and where to go to next with the cloud.  As a result of this I’ve put together a survey which I’m hoping you will fill out about how you are using Office 365 Education and where you are going next.

We aren’t asking for any personal data, just about the type of establishment you are, where in the world you are and then a bunch of questions about how you use and planning to use Microsoft cloud products.

The survey is open until the end of January with the results available during the first week of Feburary 2018.

All results of the survey will be shared online (I’ll create a fancy PowerBi report) and I’ll give a bit of a state of the nation review of it.

There are 25 multiple choice questions using Microsoft Forms and should only take a minute or two to complete it.

So in the interest of sharing – please do complete the survey and look forward to sharing the results with you at the end of the month and thanks for taking part.

http://bit.ly/edusurvey2018