Office 365 Education Starter Manual: 2013 Edition

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A while back when Office 365 Education was released I wrote a starter manual for the manage of your tenancy, some tips and tricks and best practices for you to implement the product into your school, college or university.

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As Microsoft have now released the new Office 365 with the Office 2013 stack I through it was only right to update the document, add and remove and bring it up to date for 2013.

You can either download it here (Office 365 Education Starter Manual) or view it at  (SlideShare: Office 365 Education Starter Manual).

Upgrading your Office 365 tenancy to Wave 15: Part 6–Profile Picture

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During the upgrade of one our tenancies we have noticed that the profile pictures we uploaded in 2010 look slightly pixelated.

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Looking into how the profile pictures work (SharePoint 2010: Where do my User Profile Photos Go?) we see that in 2010 created 3 images of your prolife picture.  These are

  • 32 x 32
  • 96 x 96
  • 144 x 144

In SharePoint 2013 these are different and are now

  • 48 x 48
  • 72 x 72
  • 240 x 240

What to make ensure a good experience through out or are missing images through out your SharePoint Online tenancy, get your users to upload a new profile picture.

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Upgrading your Office 365 tenancy to Wave 15: Part 5 – Upgrading MyProfile

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Office 365 tenancies are currently being upgraded once it is completed you Exchange, Lync and Admin Portal are in the new 2013 style however your SharePoint environment stays in 2010 mode.

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The following walk through will go through the process of upgrading the MyProfile Site Collection from 2010 to 2013 allowing you users use the newsfeed tab at the top in 2013 allowing them to see a consistent view.

My recommendation would be to upgrade this site collection first as it will be used a lot by users and is a key element of the new navigation of Office 365 with Sites, Newsfeed and SkyDrive.

If you are the site collection administrator you will be shown a red bar at the top of the page allowing you upgrade now or later

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Here is my current profile site collection

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Having clicked Start now you will be taken to a ‘Prepare for takeoff!’ screen allowing you to request a demo upgrade.  This will take a day or two but will allow you as the administrator to see what the experience will look like.

 

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Having clicked the Upgrade this Site Collection it will ask you whether you are sure or not

 

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And then its the waiting game to upgrade.  You can still cancel it but once the upgrade has got a certain point, you won’t be able to cancel it.

 

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When it has finished it will refresh and give you a small report on the upgrade process.

 

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By clicking on the newsfeed tab you will then be taken to the new 2013 looks and feel My Profile/Newsfeed Site Collection

 

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This article is part of a series of articles on the upgrade process for Office 365 to wave 15

Upgrading your Office 365 tenancy to Wave 15: Part 4 – SharePoint Online

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Late last week Microsoft released some information on the SharePoint Online Upgrade from 2010 to 2013.  This includes information on What to expect during upgrade, Site Collection Upgrades (including how to do it manually, testing and upgrade in bulk, testing and also information about Known Issues and Design Changes.  Ensure you take a look at this article as it will help you to under the upgrade process more and what to expect if you just leave your Office 365 tenancy.

http://community.office365.com/en-us/blogs/office_365_technical_blog/archive/2013/05/03/upgrading-to-the-new-sharepoint-online.aspx

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This article is part of a series of articles on the upgrade process for Office 365 to wave 15

Upgrading your Office 365 tenancy to Wave 15: Part 3 – Postponing

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Don’t want your #Office365 to be upgraded to the new 2013 wave yet?  Then you only have 1 chance to postpone it and that is during the first 3 weeks of your 4 week notice of upgrades.

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At the bottom of the email you get about your 4 week notice, you will get P.S. saying you can postpone it.

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To postpone it you need to log into your Office 365 portal site at http://portal.microsoftonline.com with Global Administrator rights where you will be presented with the following at the top of the page.

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Click on Service update options to start the postponement.

You are now presented with a bit of information telling you that you don’t have to worry about anything when the upgrade happens and that there will be no service interruption.

The second part allows you to postpone the upgrade process.  This might be for 30, 60 or 90 days depending on your tenancy.

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Click on Postpone upgrade if you want to and it will tell you that you can only postpone it once.

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This article is part of a series of articles on the upgrade process for Office 365 to wave 15

Upgrading your Office 365 tenancy to Wave 15: Part 2 – Addressing Issues

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You may have received an email entitle ‘SERVICE ALERT: Take action on these Office 365 administrative tasks’.  This is not a standard email and should be logged as a call within your service or help desk.

The email is customised to your tenancy where Microsoft have evaluated your connectivity and how you use it and will let you know of changes required.

Some of the notifications are standard to Office 365 such as the new logon page but others are related to your clients, servers (ADFS/DirSync) and Office 365 tenancy.

Its important that you do read the Microsfot Office 365 wikis about Office 365 and the updates required.  You can get the information from this post

http://www.bfcnetworks.com/blogs/alexpearce/office-365-system-requirements-and-admin-tasks-wiki/

Here are a few examples I have received – if you have some that are missing please share so the community can see what is coming

Standard/Common Notifications

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Other Important Issues

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This article is part of a series of articles on the upgrade process for Office 365 to wave 15

Upgrading your Office 365 tenancy to Wave 15: Part 1

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It is now getting to the point where Microsoft are upgrading current Office 365 tenancies from the 2010 wave of technologies to 2013 giving you the new and best experience of the Office products.

But what do those emails looks like, so you know what to look out for in your inbox.

Marketing Email

The first email that comes is more of a marketing email to let you know that you are getting upgraded.  The important links in this email is the link to the service upgrade centre.  There you will be able to watch a video on what to new experience will look like, how the upgrade will work, how to postpone the upgrade and select some test users to test with early upgrade.  Please do watch the email

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4 Weeks Notice

The second email to look out for is entitled: Service Alert: New features are coming to your Office 365 service soon  which will arrive about 4 weeks before your upgrade.

During the next 3 weeks you will be able to postpone your upgrade and you need to look out for the PS at the bottom of this email for this information.  It will state a date which is your last chance to postpone it by.

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The Learn More link goes to the same link as the Marketing email.

1 Week Notice

The next email and last for this blog post (Titled: Service Alert: Your Office 365 service upgrade is scheduled for your date)arrives around 1 week before the upgrade.  When you receive this it will be too late to postpone your upgrade as Microsoft would have scheduled you in for the next 7 days.

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The Tell Your Users link goes to a webpage which gives you an example email template to send to your users about the upgrade

http://community.office365.com/en-us/wikis/office_365_service_updates/service-upgrade-notification-template.aspx

A big thanks to Mark Stokes for some of the content of this post

This article is part of a series of articles on the upgrade process for Office 365 to wave 15