Microsoft School Data Sync End of Year Process

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Its that time of year again where we are looking at the end of year processes for IT which includes archiving user data, moving those users, upgrading system and taking a little break from staff knocking at the door for help <– never an issue but it is nice to have a break ;-).

Microsoft School Data Sync users your classes for that academic year so we have an end of year process we need to complete for us to be ready to add the following years classes to the system.

When you set up your current profile you would have been asked for an end of year date.  At the end of this date, this changes your profile into a new state ready for the archive process.  I often pick a date towards the end of August, after results day in the UK so any Teams are still available as they were throughout the year for the teachers wanting to check anything for GCSE or A Level students.

The day after the date you have set the profile changes into a locked state, and you are presented with the ability to archive the profile with three different options as part of this archive process.  These are:

  • Mark Classes Expired
  • Archive Teams
  • Remove Students from Classes

Mark Classes Expired

This will change the alias and email address of the Office 366 Group (that underpins Teams) to include expmmyy allowing anyone using this information with third parts to easily filter the classes

Archive Teams

Once a class Team has been archived it will be moved to a drop down in your Microsoft Teams client which is called Archived.  This will help you to separate between your previous year classes and current academic year.

Remove Students from Classes

This is the most important decision to make for your staff, do you want students to be able to see their work from previous years?  Is it important for them to go back to previous years to help with revision?  It might be worth checking with your lead educator around ICT across the school to see what the preference is.

Good luck with the changes, if you have any questions please let me know via Twitter @alex_pearce or add me on LinkedIn (Alex Pearce) and happy to help where I can.

Slidedeck: Office 365 Edu as your file storage

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It was a pleasure to speak at the Microsoft Showcase School event at Downe House School.

Having worked with the school on their migration from file shares to using SharePoint Online in Office 365 Education we were both keen to pass this information onto schools and how it was done, the opportunities of using just SharePoint Online or Microsoft Teams.

With a great navigation implemented, teachers and students can easily access their files in the browser and is allowing the school with their digital transformation.

 

2018 Office 365 Education Survey

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I’ve been chatting with a few friends and customer recently about Office 365 Education and it is interesting to hear what different people have to say about the product, where they are and where to go to next with the cloud.  As a result of this I’ve put together a survey which I’m hoping you will fill out about how you are using Office 365 Education and where you are going next.

We aren’t asking for any personal data, just about the type of establishment you are, where in the world you are and then a bunch of questions about how you use and planning to use Microsoft cloud products.

The survey is open until the end of January with the results available during the first week of Feburary 2018.

All results of the survey will be shared online (I’ll create a fancy PowerBi report) and I’ll give a bit of a state of the nation review of it.

There are 25 multiple choice questions using Microsoft Forms and should only take a minute or two to complete it.

So in the interest of sharing – please do complete the survey and look forward to sharing the results with you at the end of the month and thanks for taking part.

http://bit.ly/edusurvey2018

 

Latest updates from Office 365 Education – September 2017

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All the latest news from Microsoft Education and the Ignite Conference

What a week it has been for the education team and Office 365 with way to many announcements for us to get into in this post.

The Microsoft Education team announced Microsoft 365 Education along with some licensing changes from the 1st October, some of these are in your Office 365 platform already.  The Office 365 Education license now becomes the Office 365 A1 license and you will soon be able to change your license agreement to match Microsoft’s vision of Cloud-First, Mobile-First.

This week also saw Microsoft host the Ignite conference with a large number of announcements, changes and improvements to all their products including Office 365, Azure, SQL and the future release of the Office 2019 productivity stack.

Below I have put some links we feel should help you to understand the changes so you too can be ready to support your end users.

 

Microsoft 365 Education is the new licensing model for your next renewal.  Learn more about it from the Microsoft website….click here
 

Skype for Business will soon become Microsoft Teams.  Microsoft announced their road map to merge the two products into one with external access and telephony…click here

 

In the next few weeks we will start to see a new Office 365 App Launcher, also known as the “waffle”.  You will now you will see applications you use more often with an All Apps button for the rest. Read more about the changes on the Office Blog…click here
 

We’ve counted 18 announcements for OneDrive just in this link!  Take a read to know how you can get more out of the cloud storage feature…click here
 

New SharePoint Hub sites to pull news from all your SharePoint sites that you have in SharePoint Online including your Microsoft Teams and Office 365 Groups…click here

Collection of all Microsoft User Voices

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#UPDATED 8th June 2017

Microsoft have been using User Voice to gage your input and development ideas for their products over the last few years but there are lot of them out there than you realise *trust me there are a lot more than I had realised and I’m sure I’ve missed a lot too.

Having heard and spoken to different product teams they sit down as a team every week or other week and look at the new requests, the votes and comments added and decide if it is something that should be added or prioritied for the product.  Not all product teams do the same but I hope this list helps for you to add the right feedback you want for the developments you want in Microsoft services.  If you know of any that I missed please tweet me and I will update the list.

Office

Windows and Management

Azure

Education

Visual Studio and Development

Others

Consumer

 

Presentation: Why you still need Azure AD even if you are Google

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It was a delight to be able to represent both BFC Networks and Pugh Computers at the recent Cynhadledd Technegol ColegauCymru Annual Technical Conference (Welsh Colleges Annual Technical Conference).

It is the only time during the year I get to speak solely to a college audience and with the conference in the valleys of Wales but it also gives me the opporunity to enjoy the drive through the beaultiful Welsh Valleys.

This year the theme was based on Security with GDPR being a hot topic so having given a few ideas of different sessions it was decided to talk more about the importance of Azure AD whether you are Office 365, Google or neither.  As other organisations move to the cloud, you need to be secure and know how your users are using your domain name to access content from other Office 365 enviornments

Ensure your Office 365 Data Moves to the UK

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In recent years we have seen Microsoft announce data centres across the world and more importantly for my point of view a set of them in the UK.  Azure services can now be purchased to house your services in the UK with new Office 365 tenants being created in the these new data centres.

Did you know you have to opt in to get your current Office 365 tenants moved to the UK?  Did you know you have only until the 15 September 2017 to complete your request?

Well hopefully you do now.  If you navigate to the Admin Centre in Office 365, Settings and then Organisation you will see while navigate down the page it talks about where your data is located.  Below that is the notification around moving you data.

Ensure you understand what the move process is and how it effects your organisation and chat with Microsoft or visit the Trust centre if you have more questions.

DataResidencyResidencyOptions

Microsoft Classroom: Webinar Demo

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Thanks to Pugh and BFC Networks for allowing me to present on Microsoft Classroom today.

During the call we went through a few different aspect to help understand what you can do with a Microsoft Classroom class.

  1. What is Microsoft Classroom?
  2. What is an Office 365 Group?
    1. Conversations
    2. Calendars
    3. Files
    4. Notebook
    5. Connectors
  3. Microsoft Classroom
    1. Assigning
      1. Documents and Links (video)
    2. Completing
    3. Submitting
    4. Grading
    5. Conversations
  4. School Data Sync

I also mentioned during the call about a new podcast called the MS Edu Podcast where we talk about all the latest from Microsoft that help in the education sector.  You can get more of thing on the site.  Click Here –> MSEduPodcast

Join us today to talk about Microsoft Classroom

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Today I’ll be presenting on Microsoft Classroom and School Data Sync, giving live demos and asking any questions you might have.

It is great to be able to partner with Pugh and my own company BFC Networks to present this and will continue to do so every other month with a date set for our next meet up in September (after the summer break).

Join us at 2.30pm for an hour (UK Time) and get to know more about this new exciting product from Microsoft

Sign up at Eventbrite look forward to speaking to you then.

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