Understanding More of the Free Office 365 Benefits to Students

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There are different scenarios around how the new Office 365 free offering of Office 365 Pro Plus and it is important to know this if you are a council/district, college or IT Manager for your school.

Microsoft offering Office 365 Pro Plus is great but does come with different configurations to your Office 365 tenant and knowing what they are is important to supporting your schools.

First you need to know which scenario you are in but it is important that you read each of these to fully understand what is going on.  The scenarios are based around how you currently use Office 365 and you domain name registered in Office 365.

  • First User to request license and no Office 365 tenant registered with your domain name
  • All other users request license and no Office 365 tenant registered with your domain name
  • First user to request license and domain is registered in Office 365
  • Domain is registered in Office 365 but users are not created

First User to Request License and no Office 365 Tenant created

As part of the process behind the sign up process of Office 365 for teachers and students it will check that your domain is eligible to have a license.  Microsoft have a checking process but that is currently unknown but if a user passes they can they get Office 365 Pro Plus.  What this does in the background as the user requesting the license it will create a full Office 365 Education tenant with your school domain name verified in it.

Office 365 licenses are added to that tenant however not all elements are added to the user.  The new Office 365 Education for Student license includes

License include in Office 365 Education for Student Added as part of Scenario
Yammer Yes (No effect as Yammer is not provisioned as part of Office 365 tenant creation process)
Office Online for Education Yes
SharePoint Plan 1 for EDU Yes
Exchange Online (Plan 1) No
Office 365 Pro Plus Yes
Lync Online (Plan 2) No

Users are given Office Online and SharePoint as this gives them OneDrive for Business allowing them to have 1TB of storage and will be available to them when they install Office 365 Pro Plus on their device.

Note: Because this tenant now has your school domain name added, you will not be able to add it to another tenant until it is removed.  There is a process to get admin access to this tenancy which I will post about soon.

Additional Users request and no Office 365 tenant registered

As a follow on from the above, the next users requesting eligibility will have a username created in the same Office 365 tenant and the same license assigned as above.

First User to Request License and Domain is Registered in Office 365 (UK and other EU countries, not sure about about worldwide)

In this scenario, you would have created your Office 365 tenant and registered your domain in there.  By default, when a user requests eligibility it will do a check to see if the domain is verified in Office 365 and then ask the user to log in.  If they haven’t got a username they will not be able to get Office 365 Pro Plus.  If they log in and the domain passes its eligibility tests, they will be given just the Office 365 Pro Plus part of the Office 365 Education for Student license and keep what ever they currently have.

What happens is that  Office 365 Education for Students and Office 365 Education for Faculty licenses are added to your tenant.  It adds 1 million student licenses and 500,000 faculty which you can then use to assign to all your users.

Domain is registered in Office 365 but users are not created but can be.

You might think I’ve covered this in the scenario above, however there is a setting which will allow students and teachers to create users in your tenant.  This is turned off by default but can be enabled if you want it to.

Set-MsolCompanySettings -AllowAdHocSubscriptions $true

If you have got hold of your tenant from the first time following the first two scenarios, you may want to turn this setting to false.

Set-MsolCompanySettings -AllowAdHocSubscriptions $false

You will need the Azure AD PowerShall Cmdlets to do this.

Understanding-Pro-Plus-Benefit

Get Microsoft Office for Free: Students and Teachers

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So the title is correct – you can now get Microsoft Office for free if you are Student and Teacher.

Its known as friction free but how does it work and where do you go to get it?

The solution is part of Office 365 and even if your school doesn’t have it, you can still get Office for free by registering.

So to get it, if you are a student you need to go to office.com/getoffice365 and if you are a teacher go to office.com/teachers.

What do I get?

  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft OneNote
  • Microsoft Publish
  • One Drive for Business (1TB of Storage)
Its important to note that the school domain has some validation against your schools Microsoft licenses that checks your school is editable.

ProPlusGree

How to get Office 365

Its important to know your school email address as you will need to know this as part of the subscription process.  Go to the correct URL above for student or teacher.

Click on Find out if you’re eligible

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Enter your school email address

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The website will now do a check to see if your school already has Office 365.  If it does it will ask you to log in.  If you don’t, it will ask you to create a username and password.

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Agree to the terms and conditions

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and then…..

You can download Office 365 Pro Plus….

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It says I’m not eligible!! 

Well its not all bad news but you need to get your school domain registered with Microsoft.  Once I have more information on this, I’ll post it here

How to get Office 365 ProPlus Benefit for teacher & FAQ

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In an post last night on the Microsoft in Education Blog, Anthony Salcito announced that Office 365 Pro Plus is now available to teachers as well as students.

Some time ago Student Advantage was released where schools could request from the Microsoft Licensing Reseller licenses for their students and get Office 365 Pro Plus as part of their current license agreement.  Now renamed to Office 365 ProPlus Benefit for Students, teachers and faculty staff can also request a licenses but how do we get these added to the tenant?

Office 365 ProPlus Benefit for Teachers

It’s a matter of requesting the licenses from your Microsoft Licenser Reseller in the same way as you did for Student Advantage.  So get on the phone, get your email off and request your licenses.

FAQ

Q. Is this one or two licenses?

A. These are two licenses, one for students and another for teachers.  Assign the right licenses to right stake holder.

Q. What should I get from my licensing reseller?

A. You will get an email per license type (one email for teacher licenses and another email for students)

Q. We only pay Microsoft Licenses for Full Time (FTE) staff.  Can I request more to cover all faculty and teachers?

A. Yes you can, all you need to do is request the number of licenses you want from your reseller.

Q. What do I do when I have received the licenses and added them to my Office 365 Tenant?

A. You must assign the licenses to the students and teachers that you want to have this functionality

Q. What is included in the license?

A.  The following are included in the full version of Office 365 Pro Plus Benefit for teachers and students

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook
  • Lync
  • Publisher

Q. Do you have anything that would help me promote this around the school?

A. Take a look at the promotional material from the Microsoft UK Education team on their slideshare.

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